Please see below two patient information leaflets that provide you with an oversight of the data we hold about you and how we might be processing this data.  There are two versions of this leaflet, one for adults and the other for children and young people.  If you have any questions about the content on these leaflets you can speak to a receptionist or email the practice at

WRS – Privacy Information Leaflet

WRS YP Privacy Information Leaflet

As well as the patient information leaflets we understand that some patients may wish to have more details of the processing we undertake and how it complies with the General Data Protection Regulations (GDPR).  Below you will find the current practice privacy notice and any pertinent additional notices that have been developed in response to current key issues –

Privacy Notices

Woodland Road Surgery – Practice Privacy Notice

Freedom of Information

Please find attached our freedom of information policy –

IG – FORM – Freedom of Information Publication

Access to Medical Records


In accordance with the General Data Protection Regulation, patients (data subjects) have the right to access their data and any supplementary information held by Woodland Road Surgery; this is commonly known as a subject access request (SAR). Data subjects have a right to receive:

  • Confirmation that their data is being processed
  • Access to their personal data
  • Access to any other supplementary information held about them

 Options for access

As of October 2023, practices have been obliged to allow patients access to their full prospective health record online. This service will enable the patient to all prospective health information held in their health record. Prior to accessing this information, you will have to visit the practice and undertake an identity check before being granted access to your records.  You can also ask for access to your full historic electronic record to be enabled.

In addition, you can make a request to be provided with copies of your health record. To do so, you must submit a Subject Access Request, it may be worth visiting reception to see whether online access or a SAR best suits your needs.

Time frame

Once a SAR form is submitted, Woodland Road Surgery will aim to process the request within 28 days; however, this may not always be possible. We will advise you if we cannot meet the 28 day processing timeline for any reason.


There may be occasions when the data controller will withhold information kept in the health record, particularly if the disclosure of such information is likely to cause undue stress or harm to you or any other person.

Data Controller

The partnership is the collective data controller at Woodland Road Surgery.

Data Protection Officer

 If you have any concerns regarding data processing or control or how any request has been handled please speak to the data protection officer –

Umar Sabat

DPO for SDSmyhealthcare Practices